Briefing for participants
9. Railway Forum 2025
September 2 - 4, 2025 I ECC Berlin
Good preparation is the key to successful conferences!
We would like to support you with selected content:
Exclusive program items - only with advance reservation
For the sake of the environment
💚🌍
We do not issue printed matter!
💚🌍
For the sake of the environment
💚🌍
We do not issue printed matter!
💚🌍
For the sake of the environment
💚🌍
We do not issue printed matter!
💚🌍
For the sake of the environment 💚🌍 We do not issue printed matter! 💚🌍 For the sake of the environment 💚🌍 We refrain from issuing printed matter! 💚🌍 For the sake of the environment 💚🌍 We refrain from issuing printed matter! 💚🌍
Please note that, for the sake of the environment, we will not be issuing printed materials at the Railway Forum this year. You will find everything you need on site on monitor displays on site and in the app! Here you will find further information on the topic of sustainability and CO2 compensation.
Check-in, arrival, hotel
ADDRESS: 📍Estrel Convention Center, Sonnenallee 225, 12057 Berlin (Google Maps)
Accommodation
Rooms at the Estrel Hotel are available for your overnight stay at special rates - but only while stocks last (unfortunately we cannot guarantee availability).
Arrival
You can find all information on how to get here by clicking on the button below.
Tip: Participants of the Railway Forum Berlin benefit from special conditions from Deutsche Bahn(DB Special).
Tickets & Check-In
Your Ticket includes access to the conference program, exhibition and catering.
Important: No Tickets will be sent in advance!
For a quick and uncomplicated check-in, you will receive your personal QR code by email with the subject: [Important] Login event platform, check-in code and more
Alternatively, you can also register at the check-in counter on site with a valid ID document (ID card or passport).
OPENING HOURS CHECK-IN
September 02, 2025: 15.00 - 20.00 (Pre-Check-In)
September 03, 2025: 08.00 - 18.20
September 04, 2025: 08.00 - 14.55
Participation list
We expect 2000 participants at the Railway Forum 2025. Browse the list of participants, mark the most exciting contacts and network on LinkedIn.
Event platform is live -
Start networking now!
Registration and next steps
Please log in with the access data you received by e-mail from the sender noreply@mg.gripcontact.com. Subject:
[Login data] The event platform for the Railway Forum 2025 is now open!
Complete your profile.
Search the participation list for exciting contacts and network with other participants.
Arrange meetings during the conference (including the day before) or book video calls directly via the platform.
Everything you need on site - in one app
Your personal agenda and individual schedule
Q&A and surveys during the presentations
QR code scan for direct connection with other participants
Chat with other participants
Arrange B2B meetings - in the meeting area, at an exhibition stand and the day before
WHAT DOES THE PLATFORM OFFER?
Livestream of the mainstage - including Q&A and polls
Virtual exhibition with product search
AI-based networking with all participants - on site and online
Matchmaking: You receive suitable contact suggestions based on your interests and behavior
B2B meeting function for making appointments
Chats and video calls directly via the platform
Online speed networking
- September 03 10.45 -11.05 a.m.
- September 04 10.55 - 11.15 a.m.
OPENING HOURS
The event platform will go online on August 25, 2025 and remain open until September 30, 2025.
Video calls are possible around the clock for two days starting September 3rd.
Exhibitor list and plan
Over 170 exhibitors and sponsors will be presenting their innovations in the central exhibition and look forward to your visit!
Spatial plan 2025
All Access & Speaker Lounge
Do you need somewhere to check your e-mails in peace and quiet or take a quick breath?
With an All Access Ticket you have access to our All Access & Speaker Lounge (room 6-7), equipped with workstations, a cozy sofa area, charging stations, beverage service and your own WLAN network.
Agenda & Schedule
You can look forward to two exciting conference days with keynotes, panels, presentations and pitches on 3 stages and over 120 speakers.
💡TIP: Create your personal agenda in the event app
You can find the full agenda and all networking highlights in the event app. There you have the opportunity to put together your own personal timetable. This way you can keep an eye on your program highlights and your appointments.
September 02, 2025
15.00 - 20.00
Pre-Check-In
15.15 - 18.30 Factory tours (with advance reservation)
18.15 - 22.00 Pre-Networking Event (with pre-registration)
September 03, 2025
08.00 - 09.00 Check-in and Morning Coffee in the exhibition
09.00 a.m.
Opening & Networking Kick-off
09.00 - 18.30
Conference program & exhibition
12.30 - 15.30
Women in Mobility Luncheon (with pre-registration)
18.00 - 18.30
Champagne reception and networking in the exhibition
18.30 - 22.30
Gala Dinner (with advance reservation)
from 22.30
Open networking in the Estrel Bar (self-paying)
September 04, 2025
08.00 - 09.00
Check-in and morning coffee in the exhibition
09.00 - 15.00
Conference program and exhibition
Translation app
Live translation and transcripts
We offer AI-based live translation and live transcripts for the Main Stage and the Innovation Stage, provided by Wordly.
Step 1
To access Wordly with your smartphone, scan the QR code with your camera. Or call up the URL with your browser to access Wordly with your computer.
Main Stage
Innovation Stage
Step 2
Select a translation language from the drop-down menu, enter the session ID (already pre-assigned) and optionally your name (under "Further options") and click on "Attend".
You can change the translation language at any time.
Step 3
Plug in your headphones to hear the live translation. Make sure that your device is NOT in mute mode and that you have Wordly unmuted. Alternatively, read the live transcripts.
📢 Please remember bring your own headphones if you want to use the translation app!
Download app
We recommend installing the wordly app in advance for particularly stable use.
Presentations & video recordings
The presentations / slide sets, if approved for publication by the speakers, will be published after the conference will be available in a password-protected download area.
Only registered participants will receive the password by email and via the conference app.
The video recordings of the sessions are available both on the event platform and in the download area.
Event photos
We have professional photographers on site. The first pictures of the event will be available from around 13:00 on the first day of the conference.
👉 F eel free to use the photos for your communication with hashtag #rfo25
We are constantly adding new pictures during the event - we do our best to capture as many impressions of the program and the exhibition as possible. So it's worth checking back regularly!
About a week after the conference, we will make the final optimized photos available under the same link.
Take your own photos!
How about a selfie in front of our logo wall at the check-in counter in the foyer?
Or a team photo from the photo box in the exhibition?
Share your best pictures with hashtag #rfo25
Social Media
During the conference, we will continuously share current impressions, highlights and voices from the event on our focus page on LinkedIn.
Feel free to comment, like and share our articles - or become active yourself and post your own impressions!
👉 Don't forget: Use #rfo25
Invite your network to meet you in Berlin!
Use your channels to make your participation visible - and mention us with #rfo25 and @RailwayForum
In our media kit you will find suitable banners and templates for free use.
Or create your own banner in just 2 steps.
Exclusive program items - only with advance reservation
Factory tours to Alstom, ABB and Siemens Mobility
02.09. | 15.15-18.30
Meeting point from 14.00
Pre-registration is required to take part in a tour.
There are still a few places available for the plant tour at ABB! Please contact us if you are interested in participating.
Procedure
Please note: There will be an ID check at the companies.
For the Alstom tour, please let us know your shoe size in advance.
Meeting point at the check-in counter at the Estrel:
- 14:00 for Alstom and ABB
- 14:45 for Siemens Mobility
Bus departure in front of the Estrel main entrance:
- 2.15 p.m. for Alstom and ABB
- 3.00 p.m. for Siemens Mobility
Bus transfer back to the Estrel:
with a stop at the Austrian Embassy for pre-event participants
- 17:30 for Alstom and ABB
- 17:45 for Siemens Mobility
You are not yet registered but would like to take part in a tour?
Please come to the meeting point at the check-in counter on September 2 at the above-mentioned times, and we will be happy to check whether places have become available due to last-minute cancellations.
Pre-networking event at the Austrian Embassy
02.09. | 18.15-22.00
Embassy Austria
Bus transfer from the Estrel
The pre-networking event is fully booked. Pre-registration is required for participation.
Procedure
17.30
Meeting point at the check-in counter at the Estrel
17.45 - 18.15
Bus transfer from the main entrance of the Estrel Berlin or individual arrival
18.15 - 18.45
Arrival and check-in at the venue
18.45 - 19.15
Opening greetings
19.15 - 22.00
Networking, finger food and drinks. You are cordially invited to exchange ideas in a relaxed atmosphere. The embassy garden invites you to network and linger.
21.30, 22.00 and 22.30
Bus transferback to the Estrel
Women in Mobility Luncheon
03.09. | from 12.30
Showtheater Estrel
Pre-registration is required to participate in the WiM Luncheon .
Be inspired by other female experts and managers and network with each other in an exclusive atmosphere!
Procedure
12.00-12.30
Arrival
12.30-12.45
Opening WiM Luncheon and Welcome Words
12.45-13.15
Keynote speeches
13.15 - 14.15
Lunch and networking
14.10 - 15.30
Walk'n'talk - Innovation tours
Gala Dinner
03.09. | 18.30-22.30
Main Stage Estrel
The gala dinner is fully booked. Pre-registration is required for participation.
Admission on the evening of the event is only possible with a wristband. They will be issued at check-in.
Dinner Speech:
Dr. Richard Lutz. Chairman of the Executive Board, Deutsche Bahn AG
Workshops & Deep Dives
Workshops &
Deep Dives
03.09. 2025 | from 14.15
Rooms 9-15, Estrel
Pre-registration is required for participation in the deep dives and workshops.
There are still a few places available in these sessions - please contact us if you are interested in participating:
3.9., 15.00-15.45 - Deep Dive 3: Gigabit Innovation Track XT - High-speed Internet for rail travelers
3.9., 16.15-18.00 - Workshop 2: CO₂ reduction outside train traffic - strategies & best practices
3.9., 16.15-18.00 - Workshop 5: IRIS Certification for Robust Supply Chains (in English)
Admission
Admission to the workshops and the DB Roundtable is from 15 minutes before the start of the session (16.00 for all workshops).
Admission to the deep dives starts 15 minutes before the start of the session.
Please arrive in good time so that the workshops and deep dives can start on time!
You are not yet registered, but would like to take part in a workshop or a deep dive?
Then come directly to the workshop/deep dive room on 3.9. at the above-mentioned admission time and we will be happy to check whether places have become available due to last-minute cancellations.
Contact us
If you still have questions after reading the briefing, please feel free to contact us at any time. We will be happy to support you to make your participation in the Railway Forum as pleasant, smooth and inspiring as possible.
We look forward to welcoming you to Berlin soon!
Your Team Railway Forum
Ann-Kathrin Johnke
Senior Project Manager
Zoé van der Linden
Sales Manager